A 20-minute call
We look at your offices, how you schedule today and where renters are slipping away.
Fortavo Spaces · For shared therapy and medical offices
We help shared offices stay full and booked.
Full-time renters, part-time practitioners and hourly room bookings, all on one calendar. Rent collected, agreements signed online and every inquiry answered. Our team sets up Fortavo, runs your marketing and stays in your corner, backed by over a decade running flexible space.
Built for
What it replaces
A shared calendar, a payment app and a lot of texts.
Most practice owners who share space track rooms in a spreadsheet, chase part-time rent by text and miss calls while they're in session. Empty hours are money left on the table.
Shared spreadsheets and calendarsOne calendarChasing rent by textAutomaticPaper agreementsE-signedVoicemail during sessionsColin, our AI receptionistWebsite and adsIncluded
One system
Run the space. Fill the space.
Full-time, part-time and by-the-hour, without double bookings.
Run it
Built for offices that change hands by the hour.
- Hourly and half-day roomsPractitioners book rooms online and pay as they go. No double bookings, no texting to check who's in.
- Full-time and part-time rentMonthly rent and part-time packages collected automatically, by card or bank.
- E-signed agreementsNew practitioners sign online and get started. Renewals and changes are tracked.
- QuickBooks that matches the bankEvery booking and rent payment lands in your books.
Fill it
Fill empty hours and offices, and know what worked.
- A site practitioners trustCalm, clear and professional, with real availability and prices.
- Ads aimed at practitionersCampaigns for therapists and clinicians looking for space. No percentage of your ad spend, ever.
- Every call answered, quietlyColin, our AI receptionist, answers while you're in session, books a tour and texts you a summary afterwards.
- From ad to signed agreementSee which ad brought each practitioner in, then put money where it works.
See it with your own practitioners. We'll walk you through it on a 20-minute call.
In it with you
We don't hand you software and disappear.
- We set it upYour data moved over and Colin ready on day one
- We run your marketingWebsite, SEO and ads, with Growth
- A monthly reportWhat came in and what it turned into
- A monthly call30 minutes with us, on Spaces with Growth
Ready to grow? Sign up now and we'll confirm your exact price. Nothing is charged until you approve it.
Proof, not promises
We run rented space for a living. WorkLodge went live on Fortavo in March. Since then it has set a tour-volume record in five of seven months, and the other two missed by just a couple of tours.
11 yearsrunning Houston's oldest coworking space
5 of 7months since launch set a tour-volume record
2locations running on Fortavo today
Meet Colin
Hear Colin answer while you’re in session.
Colin answers calls about renting your offices, books a tour and texts you a summary, so you never have to step out of a session to pick up.
Real Google reviews
What our own members say about how we run space.
“As a current tenant the staff is awesome. They have met every need in enhancing and growing my business. I am getting ready for my 4th year with WorkLodge. The service is exceptional, the office spaces are clean and immaculate.”
“I cannot say enough wonderful things about Maria and the entire team at WorkLodge – Woodlands. From the very beginning, they were incredibly welcoming, attentive, and genuinely willing to work with me to accommodate every request.”
“I lease my workspace here and recently hosted the Grand Opening of my real estate brokerage, and I couldn’t be happier with the experience.”
“Grateful to have an office here. There are many meaningful events planned by the WL team for the members here.”
“Working at The Work Lodge is such a great experience. The staff is always friendly and helpful.”
“This was a great place. I need a space for a few days to train a new hire and will definitely come back!”
“I’ve run WorkLodge, Houston’s oldest coworking space, for 11 years. We built Fortavo because we couldn’t find one system that ran our space and filled it, so we built it for ourselves first. Every feature on this page is something our own team uses every day.”
Mike, founder of WorkLodge and FortavoTry it · 30 seconds
What are empty offices really costing you?
Practitioners looking for space usually need it soon. If they reach voicemail while you're in session, they book somewhere else. Pick what you offer and put in your own numbers.
%
$
Practitioners lost2.6every month · $2,338/mo in rent
Lifetime revenue lost$56,100for every month it keeps happening
About 2 extra practitioners covers Fortavo Spaces. Win back the inquiries you're missing and you're there in about 1 month. Colin answers every call in seconds, day or night, and books the tour on your calendar.
How we calculate
Missed inquiries a week × 4.33 weeks × the share that sign × average rent a month × months they stay. The starting numbers are typical examples; change them to your own. Spaces Operations starts from $999 a month per location.
That adds up fast. Let's get every call answered and every tour booked.
Switching over
We move you. You keep running.
We set it up
Practitioners, agreements and bookings move over with hands-on help. Your website, ads and Colin get set up alongside.
Launch and tune
A six-month launch period while we build and tune everything, then month to month.
Flat, honest pricing
No member limits. No nickel-and-diming.
Most platforms charge per member or by member band (100, 150, 200…), so your software bill grows every time you grow. We don't. No per-member fees, no cut of your revenue, no surprise add-ons. One monthly price per location.
from $799/ month
Per location, priced by your size. Work out your price.
- No limit on members, no cut of revenue
- Rent, agreements, booking and billing
- Colin answers every call
- We move your data over for you
Essentials from $799 · Operations from $999 with Colin Front Desk · extra locations 15% off
add from +$2,499/ month
We build and run the marketing that fills it.
- Website built and kept up, included
- SEO kept tuned
- Ads run on one platform
- A monthly report and a 30-minute call
Landing pages $1,500, then $1,000 each, one time · each extra ad platform +$799 · each extra location +$999 plus a $1,500 launch
Price calculator
Your price, worked out.
Pick your size and locations. Your price is the same however many practitioners you have.
Locations
Every month$999for 120 practitioners or 240: same price
One-time setup$999first year $12,987
- Spaces Operations, first location$999/mosetup $999
How we price
Spaces Operations is $999 a month per location under 10,000 sq ft, $1,495 up to 20,000 sq ft and $1,995 above. Spaces Essentials is $799 for spaces under 10,000 sq ft. Each extra location is 15% off the platform. Setup is one month of each item; Growth's extra locations have a one-time $1,500 launch instead. Landing pages are one time: $1,500, then $1,000 each. No per-member fees, no cut of your revenue. Call minutes over the plan are $1 a minute on Operations and $1.50 on Essentials. Colin in a second language is $99 a month. Ad spend is paid by you, straight to Google or Meta. More than 5 locations? Call us at (281) 845-6420.
What it replaces
What you'd pay otherwise.
Typical costs for one location. Yours may vary, which is why we price it on a call.
- Space management software (often charged per member)$200–$700 / mo
- Front desk or receptionist (Colin, our AI receptionist, covers it)$2,500+ / mo
- Lead tracking: calls, texts, forms, customer history and follow-up tasks$150–$300 / mo
- Web developer for your site, plus upkeep$5,000+ up front, then $150+ / mo
- Landing pages$1,500 each
- SEO specialist$500–$2,000 / mo
- Ads manager, one platform$1,000–$2,500 / mo
- Typical total$4,500+ a month, plus $6,500+ up front
- Fortavo Spaces, everything abovefrom $3,498 a month, website included, landing pages one time
Bought separately: at least $60,000 in your first year. With Fortavo: about $47,000.
And you get what no software includes: our team doing it for you, real people who've run coworking for 11 years. Colin answers every call 24/7, we run your website and ads, and there's no limit on members.
Less than buying it all separately, with a team that does it for you.
Our promise
One monthly price. No games.
Some platforms take a percentage of your sales on top of the subscription. We take $0.
- Cut of your revenue $0
- Per-member fees $0
- Payment markups $0
- Percentage of your ad spend $0
Straight answers
The short version.
What is Fortavo Spaces?
Fortavo Spaces is the system that runs and fills a coworking or flexible space. It handles meeting room and day pass booking, memberships, e-signed agreements, billing with card, ACH and QuickBooks sync, and virtual office mail, and Colin, our AI front desk, answers every call 24/7. Our team sets it up and moves your data over. Spaces starts from $799 a month per location, or $999 with Colin Front Desk, with no limit on members.
Questions
What owners ask us.
Do you charge per member or take a cut of revenue?
No. There's no limit on members and no per-member fees or member bands, so your bill doesn't grow every time you sign someone. No percentage of your revenue and no nickel-and-dime add-ons either: one monthly price per location.
Can part-time practitioners book by the hour?
Yes. They book and pay online, and the calendar stops double bookings.
Does Colin handle patient calls?
Colin answers calls about renting your space. It doesn't book patients or give clinical advice.
Is there a long contract?
There's a six-month launch period while we build and tune everything. After that it's month to month.
Who pays for the ads themselves?
You pay Google and Meta directly for ad spend. We manage the campaigns and never take a percentage of what you spend.
Who's behind Fortavo?
The team behind WorkLodge, Houston's oldest coworking space, which has run flexible space for over a decade. We built Fortavo to run our own space first. You run your space; we run Fortavo and stay with you after launch: we run your marketing, send you a report every month and, on the full bundle, sit down with you for 30 minutes every month. We know what it takes to keep practitioners happy and rooms full.
What should I ask other platforms before I sign?
Ask whether they take a percentage of your revenue, including revenue you don't process through them, and whether the price goes up as you add members. Get it in writing. With Fortavo the answer to both is no: one monthly price per location, no cut of your revenue and no limit on members.
Not ready to switch?
Book a Space AssessmentStart with a Space Assessment.
Our founder has run coworking for 11 years. For $3,500 he'll look at your space, pricing, team and tools and give you a written plan with your top fixes. Start Fortavo Spaces within 60 days and up to the full $3,500 comes off your setup.
Book a call
Ready to fill every office and hour?
Hands-on setup and migration. We move your data, set everything up with you and stay in your corner as you grow.